How to check the reports in Peachtree Software

How to check the reports in Peachtree Software

First of all we go to main menu and click the report option then following window will appear.

This window has many options for example accounts receivable, accounts payable, payroll, general ledger, financial statement, inventory etc.

We click the any option in this window which has been appears then following window will appears.

When this window opened then clicks these option which can check and changes.

Design: To change their design.

Style: To change their styles of writing.

Excel: To convert the files into excel.

Financial Statements

To check the financial statements balance sheet, income statement, retained earnings and cash flows.

Inventory

Check the inventory records in the reports.

General ledger

Check the general ledger accounts balances for example charts of accounts.

 Accounts payable

Check these options which are related to accounts payable for example purchase order general, purchase order report, purchase order register etc.

Accounts receivable

Check these options which are related to accounts receivable for example sale order, sale report, sale journal, sale register, customer ledger, customer list, receipts etc.

How to Save Purchase Order

How to Save Purchase Order

First of all we open the peach tree soft ware and go to option maintain vendor. When we click the maintain menus and then click the vendor then following window will appear.

To maintain vendor account:

To enter the vendor ID

To enter the name

To enter the purchase account to go the purchase defaults.

After maintain vendor then enter the inventory item in this window.

To enter the item ID description and necessary general ledger accounts.

After the maintain inventory item then we click the main menus option task then following window will appear.

After this window we click the purchase orders option then following window will appear.

Purchase Orders

Vendor ID: To enter the vendor ID

Date: Select the date according to their specification.

Purchase Order Number: To enter the purchase order number

Quantity: To enter the quantity you needed

Item: To select the item

Description: when we select the item then description is already exist in this column

Unit price: To enter the unit price

After enter the information in this window then click the open button and select the purchase order and check their balances or purchase order.

After this window we click the purchases receive inventory then following window will appear.

Purchases Receive Inventory

To select the vendor ID and check and check their balances those item which are selected in this item we check the remaining received.

Other Payment and Credits: Show the balance of payments.

Amount paid at purchase: That amount which is paid at time of purchases.

HOW TO USE GLOBAL OPTION IN PEACHTREE SOFTWARE

HOW TO USE GLOBAL OPTION IN PEACHTREE SOFTWARE

To open a global options window we will click on “Options” after opening the window and following window will appear.

When we click the global option then following window will appear.

 ACCOUNTING:

                “Accounting” is the first tab in this global window. In the first option we see, “Decimal Entry” option. This option is for the number of decimals after the zero. We can select the decimals as per our requirements from the option available by the name, “Number of decimal places”. The maximum numbers of decimals which we can select are “5”. We can also select the decimal placing automatically by clicking on “Automatic” then selecting the number of decimal places as per our requirements. But for this we will have to first select the number of decimal places first and then the option of “Automatic”. Then after this we have “Hide general ledger accounts” option from where we can hide account receivables and account payable from different options in the software such as hiding the account receivable from sale order by selecting account receivable and same will be the procedure for account payable. In “Other Options” we can select different available options to implement them in our complete software. All the settings made here will be implemented in the whole software. After changing all these options or required options we click on “OK” to save.

GENERAL:

This is the “general” window. The first option under “Improve performance” is to print the total number of pages in the report or statements and number of quantity in hand display. The second option is “Line item entry display”. If we select “1 Line” from here then it means that if we are entering a journal entry in the general journal then we have one spare line beneath each debit line to enter the other item and if we select “2 Line” then we have two spare lines beneath each debit line to enter the other two items. Then we can also select the color theme for our software as per our taste.

PEACHTREE PARTNERS:

 From here we can select the security level for our software. We can keep it Low, Medium or High as per our requirement.

SPELLING:

From here we can select the dictionary according to which we want our spellings to be checked and this dictionary will we selected from “Main Dictionary Language” option. Then we have many different option related to spell check and words in “Running Options”.

Peachtree- General Journal Entry

General Journal Entry

The journal entry is the point of entry of business transactions into the accounting systems. It is chronological record of the transactions, showing an explanation of each transaction, the accounts affected, whether those accounts are increased or decreased, and by what amount.

 Go to the task bar menu and click on the General journal entry.

The following window will appear.

First of all enter the date of which period you want to enter the general journal entries in “Date” field.

Enter the reference number in “Reference” field. This field is used to give a unique or different code to each journal for identification.

Enter the “GL Account” for which you want to enter the journal entries, and the general ledger account can be added in chart of accounts.

Enter the description of journal entry in “Description” field.

Enter the amount from which you want to debit the entry in “Debit” field.

Enter the amount from which you want to credit the entry in “Credit” field. Remember that the amount   of debit and credit should be the same.

Click the “Save” button to save the journal entries.